Tag Archives: pros and cons

The Pros & Cons Of Still Keeping Paper Documents

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The Pros & Cons Of Still Keeping Paper Documents

We’re constantly surrounded by digital technology in every aspect of our working lives. Most of your job is spent using a computer or another electronic device. You send emails instead of letters and deal with a lot of digital data. And yet, some workplaces still keep paper documents. These can be bills, contracts, or anything else that might be important for your company. Unfortunately, keeping paper documents comes with its fair share of drawbacks and problems. But, you could argue that it also has some advantages. Is it worth maintaining a collection of physical documents in your workplace? Let’s look at the pros and cons:

Pro – A fail safe for lost digital assets:

What happens if a computer breaks down that contains lots of key documents or data? It had a list of clients on there with their addresses and contact details. Or, it contained all of your bills for that quarter. You didn’t back anything up to the cloud, so it’s lost forever. Paper documents provide a fail safe in case of any digital issues. You have copies of important documents that you can now look at and use. This can be so helpful in situations when you’re trying to manage your books but can’t find the digital versions of bills and transactions.

Pro – Some customers/clients prefer physical documents:

Not everyone enjoys getting things digitally. Some of your customers may want actual physical copies of contracts and other key documents. If you only provide them with digital versions, it might lead to some annoyance.

Con – Easier to lose/damage:

The big problem with physical documents is that they are far easier for you to lose or damage. All it takes is some bad weather or an accident to spill water on a box full of documents. Immediately, they’re damaged almost beyond repair. Sure, you can use expert contents restoration services to try and bring them back to life, but it might be too late. Just like that, you’ve lost some truly important data or information that you’re unable to recover. When things are stored digitally or in the cloud, it is almost impossible to damage them. You can keep numerous copies on multiple devices to ensure that, if one copy does get damaged, there are many others to call upon.

Con – Harder to keep track of:

Keeping paper documents is a lot harder than keeping digital ones. You need a filing system that keeps everything neat and tidy at all times. Already, this poses some issues relating to your workspace. Is there physically enough space for you to have multiple filing cabinets to store all of these documents? Then, you have to consider how hard it is to keep track of all the documents. When you need a specific thing, how quickly can you find it among your paper documents? You’ll take a few minutes at the very least – and that’s if you have an awesome system. If things are stored digitally, they can be found in seconds by running a search.

Con – You use lots of paper:

Paper usage should be decreasing as we look to fight for a more sustainable planet. In fact, one of the simplest ways to make a business more sustainable is by becoming paperless. You drastically decrease the demand for the paper industry, meaning fewer trees get cut down and turned into paper. If every business went paperless, we might have a genuinely positive impact on the planet. So, keeping paper documents means you technically increase your carbon footprint by a tad. If you want to use less paper around the office, perhaps you should consider getting rid of paper documents and going digital.

All things considered, paper documents don’t really have that many advantages. It can be handy to keep some physical copies of important things – like supercritical contracts, licenses, etc. But, in the grand scheme of things, most businesses shouldn’t have a huge collection of paper documents anymore. Instead, the focus should be on taking your old documents and digitizing them! They are safer when stored on devices and stored in the cloud. The world is going paperless, maybe it’s time for your business to follow suit?

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Is Exercise Good For Your Skin?

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Is Exercise Good For Your Skin?

Being physically active can have many health benefits from boosting one’s immune system to reducing the risk of heart disease. But is it good for your skin’s health? There are pros and cons to exercise when it comes to maintaining healthy skin so let’s explore this more:

The Pros:

Being physically active can prevent pressure sores:

It’s a well known fact that lying down or sitting down for too long can cause pressure sores (sometimes known as ‘bed sores’). People who are bedridden are most at risk of this and professional carers must regularly turn them to prevent these sores from developing – failure to do so is viewed as neglect and could warrant hiring a nursing home abuse attorney.

If you’re not bedridden, you shouldn’t really be developing these sores. However, many people with no mobility issues still develop them simply by working a physically inactive job or sitting on the couch all day. This is why it’s so important to stay moving – never sit in the same position somewhere for more than three hours!

Exercise can relieve stress, which can relieve skin problems:

Exercise is a well known stress buster. It releases endorphins which can help to cleanse our body of the stress hormone, cortisol. Stress is known to make inflammation worse – many skin conditions like acne, eczema, and psoriasis are triggered by stress. By exercising regularly, you may be able to stop these skin conditions from flaring up.

The ‘post-workout glow’ is a real thing:

Many people report noticing a ‘glow’ to their skin after working out. This is because exercise promotes blood flow to the skin. On top of making you look more rosy-cheeked and youthful, this increased blood flow can physically make your skin healthier by supplying it with increased oxygen and nutrients.

Exercising outdoors can provide many skin benefits:

Jogging outdoors or exercising in your backyard could have increased skin benefits. Sun exposure helps to increase vitamin D production, which is necessary for skin cell growth and repair. The fresh air also helps to oxygenate your skin from the outside, also helping with skin cell repair.

The Cons:

Sweaty skin can increase the risk of spots and acne:

When we sweat, the PH balance of our skin changes, causing bacteria to grow and thrive. Sweating also causes our pores to open up. Bacteria can get into these pores along with dirt or makeup and this can lead to spots and acne. Fortunately, there are a couple of things you can do to counter this: 1) Try to avoid wearing makeup while exercising as this can clog pores and 2) Take a shower immediately after you exercise.

Conditions like rosacea are made worse by exercise:

Skin conditions like rosacea are caused by an increase in body temperature. Our body naturally warms up when we exercise, which can then lead to rosacea flare ups. Is there any way to prevent rosacea flare-ups when exercising? Keeping well hydrated and exercising in a cool environment can help (i.e. a well air-conditioned room or outdoors when it is cool).

Chafing can lead to rashes and blisters:

Certain forms of exercise like running can lead to chafing of the skin. This can lead to painful rashes and blisters. Wearing the right clothing may prevent chafing – moisture-wicking clothing is designed to take away sweat from the body, preventing clothes from rubbing against the skin. You can also try adding Vaseline or talcum powder to areas that are prone to chafing.

Outdoor exercise may increase the risk of sun damage:

As mentioned in the pros, our skin does need some sun exposure to help us get the vitamin D we need for skin cell repair. However, too much exposure to the sun can result in harmful UV rays burning the skin. Sunburn isn’t just painful and unpleasant to look at – it can increase the risk of you developing skin cancer. If you are exercising outdoors for long periods, it’s very important to wear high factor sun cream or to choose times of the day when the sun is less intense.

The Verdict:

Exercise can lead to issues like acne, rosacea flare ups, chafing, and sunburn. However, you can reduce the risk of these skin problems by taking precautions when you exercise. Overall, exercise is very important for your body and does have some major skin benefits such as reducing inflammation and helping skin cell repair. You shouldn’t give up exercise to protect your skin – approach exercise in the right way and it could make your skin healthier.

Featured Image By: Pexels