Tag Archives: company

The Pros & Cons Of Still Keeping Paper Documents

Standard
The Pros & Cons Of Still Keeping Paper Documents

We’re constantly surrounded by digital technology in every aspect of our working lives. Most of your job is spent using a computer or another electronic device. You send emails instead of letters and deal with a lot of digital data. And yet, some workplaces still keep paper documents. These can be bills, contracts, or anything else that might be important for your company. Unfortunately, keeping paper documents comes with its fair share of drawbacks and problems. But, you could argue that it also has some advantages. Is it worth maintaining a collection of physical documents in your workplace? Let’s look at the pros and cons:

Pro – A fail safe for lost digital assets:

What happens if a computer breaks down that contains lots of key documents or data? It had a list of clients on there with their addresses and contact details. Or, it contained all of your bills for that quarter. You didn’t back anything up to the cloud, so it’s lost forever. Paper documents provide a fail safe in case of any digital issues. You have copies of important documents that you can now look at and use. This can be so helpful in situations when you’re trying to manage your books but can’t find the digital versions of bills and transactions.

Pro – Some customers/clients prefer physical documents:

Not everyone enjoys getting things digitally. Some of your customers may want actual physical copies of contracts and other key documents. If you only provide them with digital versions, it might lead to some annoyance.

Con – Easier to lose/damage:

The big problem with physical documents is that they are far easier for you to lose or damage. All it takes is some bad weather or an accident to spill water on a box full of documents. Immediately, they’re damaged almost beyond repair. Sure, you can use expert contents restoration services to try and bring them back to life, but it might be too late. Just like that, you’ve lost some truly important data or information that you’re unable to recover. When things are stored digitally or in the cloud, it is almost impossible to damage them. You can keep numerous copies on multiple devices to ensure that, if one copy does get damaged, there are many others to call upon.

Con – Harder to keep track of:

Keeping paper documents is a lot harder than keeping digital ones. You need a filing system that keeps everything neat and tidy at all times. Already, this poses some issues relating to your workspace. Is there physically enough space for you to have multiple filing cabinets to store all of these documents? Then, you have to consider how hard it is to keep track of all the documents. When you need a specific thing, how quickly can you find it among your paper documents? You’ll take a few minutes at the very least – and that’s if you have an awesome system. If things are stored digitally, they can be found in seconds by running a search.

Con – You use lots of paper:

Paper usage should be decreasing as we look to fight for a more sustainable planet. In fact, one of the simplest ways to make a business more sustainable is by becoming paperless. You drastically decrease the demand for the paper industry, meaning fewer trees get cut down and turned into paper. If every business went paperless, we might have a genuinely positive impact on the planet. So, keeping paper documents means you technically increase your carbon footprint by a tad. If you want to use less paper around the office, perhaps you should consider getting rid of paper documents and going digital.

All things considered, paper documents don’t really have that many advantages. It can be handy to keep some physical copies of important things – like supercritical contracts, licenses, etc. But, in the grand scheme of things, most businesses shouldn’t have a huge collection of paper documents anymore. Instead, the focus should be on taking your old documents and digitizing them! They are safer when stored on devices and stored in the cloud. The world is going paperless, maybe it’s time for your business to follow suit?

Featured Image By: Pexels

Motivating Your Team To Do Better Starts With You

Standard
Motivating Your Team To Do Better Starts With You

Putting together the right team is arguably one of the most challenging aspects of running a business these days. You can have all of the right ideas and strategies, but without a competent team to help you turn them into a thriving business, it’s going to be a daily uphill struggle. In order to help motivate your team, it’s important not to look at what they’re doing but how you conduct your business. You also need to think about how you speak to your team, how you interact with them through your work, and ultimately how you run your business:

Your actions and attitude will reflect in your team:

When people talk about company culture, they often think about how your team functions and acts as a whole. Things like ideas and attitudes tend to be quite infectious, and they usually spread throughout an office. But where does that chance come from? It’s certainly not just your employees!

The key here is you; the boss. When you run a business, your ideas and the way you behave often reflect on your team. You’re the person that your team looks to when they need guidance, so your personality and attitude will constantly affect the people around you. This is why a motivated team leader often leads to a motivated team. As such, you need to be more diligent about how you conduct your business. Stay motivated, be positive, and don’t forget to work with your team in order to run a better business.

Think about the future of your team:

Teams should be fluid. They should be able to change and adapt to market conditions and you should be open to trying new things in order to stay ahead of the curve. It’s a good idea to think about using brands such as STL to help you train your team and motivate them to learn new skills. New knowledge is great because it helps your team members be better employees, but it also provides them with a sense of safety and security knowing that you’re willing to invest in them. In short, think about how you want your team to be in the future. Think about the responsibilities you want them to have and consider the skills and knowledge they need to carry them out.

A healthy boss means a healthy team:

One of the most underrated ways to start protecting your business is to look after your health. When you pay more attention to your personal health, it leads to a much stronger business because you’re able to make decisions quickly and efficiently, and your focus on personal health will extend to your team members. A business can’t function correctly if it’s not healthy at the core. Think about how much you push yourself and your team, and always take frequent breaks to ensure that you’re not overdoing it. Look after your health and take note of team members who are stressed or struggling with their work.

A great team starts with a great boss so always strive to improve yourself so your business can improve too!

Featured Image By: Unsplash

How To Have The Best HR Department In The Business

Standard
How To Have The Best HR Department In The Business

For any business, a fantastic HR department can do wonders for those who are looking to make improvements to the internal operations of the company. A good HR team should be able to manage and support all members of staff within the workplace while helping with recruitment drives, contracts, and remaining compliant. There’s a lot that a HR manager or team is responsible for, so here are some top tips that are worth implementing to get the best out of this team in the business:

Build an experienced and knowledgeable team:

Think about the team that’s needed for a company of your size. There will likely be more needed with larger businesses and perhaps only one staff member for a small boutique business. For any company that is looking to expand and grow its business, it’s worth adding an extra person to the HR team too. Think about what skills or experience levels might be lacking within the company and hire more staff where required to help improve the HR team.

Read up on laws and seek legal aid:

As a business, it can be helpful to clue one’s self up on the laws that are in place. It’s not only relevant to the company but it can be useful to those who are responsible for making important decisions and changes to business operations. For those that need more guidance, there are plenty of options to gather more information. From training opportunities to seeking legal aid for situations that relate to injury law, it’s all expertise and knowledge that a well rounded HR department can assist with.

Look at employee benefits:

Consider what employee benefits are being offered by the business currently. The benefits package is something a company wants to review often and make sure it offers everything employees need to keep them happy. Employees are known to appreciate a good benefits package, with 79% of workers saying they value benefits packages that are offered by their employer. Take a closer look at whether these could be improved for the future of the business and its employees who work hard for these rewards.

Remain compliant:

Being compliant in everything a business does is important, otherwise, it can find itself in hot water as a result. From ensuring fair pay and safe working environments to making sure contracts and documents are created in line with any laws or regulations in place. A HR department should be staying up to date with any changes in legislation that might influence how compliant the business is.

Get feedback from employees:

Employee feedback is always useful to have when it comes to a business. There’s a lot to learn from staff members who may need to express concerns or improve their working conditions. Make a feedback form or have an anonymous feedback box that can be utilized by staff regularly. Open hours to come to the HR department and voice any feedback would also be beneficial.

A strong HR department is essential to keeping your business on track and flourishing. Strengthen yours up with the tips above!

Featured Image By: Unsplash

Attracting & Keeping The Best Talent To Your Company

Standard
Attracting & Keeping The Best Talent To Your Company

In order to maintain a successful company, it is essential to have the best talent working for you. The best way to attract and keep top talent is by implementing policies and practices that appeal to them. In this blog post, we will discuss four ways that you can keep your employees happy and engaged. By following these tips, you will be able to reduce turnover rates and improve productivity in your workplace:

Offer a competitive salary and benefits package:

In order to attract top talent, you need to offer a competitive compensation package with other companies in your industry. This includes offering a fair base salary and providing benefits such as health insurance, retirement savings plans, and paid time off. Employees will be more likely to stay with your company if they feel they are fairly compensated.

You should also consider offering perks and bonuses to attract and retain employees. These include flexible work hours, stock options, or tuition reimbursement. Employees appreciate being rewarded for their hard work and these types of perks can help you stand out from other employers.

Promote a positive work/life balance:

The best employees are those who are happy and engaged in their work. To promote a positive work/life balance, you should offer flexible work hours and the ability to telecommute. This will give your employees more control over their time, leading to increased productivity and satisfaction. Ensure your employees have access to quality childcare and eldercare resources. This will help them feel supported in their personal lives, and they will be more likely to stay focused on their work when at the office.

Create high-quality skill development opportunities:

The best talent wants to be challenged and given the opportunity to grow. If your company can provide employees with opportunities to develop new skill sets like with ITIL 4 certification, you’ll be more likely to attract top talent – and keep them. One way to do this is to invest in employee training and development programs. These range from formal courses and certification programs to on-the-job training and mentorship opportunities. By giving your employees a chance to learn new skills, you’re making your company more attractive to prospective talent and increasing employee engagement and retention.

Foster a positive and supportive company culture:

Your company culture should promote positivity, collaboration, and respect. Employees should feel like they are part of a team and that their contributions are valued. If your employees feel like they are in a toxic or damaging environment, they will be more likely to seek employment elsewhere. Make sure that your company values are evident in everything you do, from how you treat your customers to how you interact with each other. Promote a culture of open communication and respect and encourage employees to give feedback.

Implementing these four policies will result in a happier and more productive workforce. By following these tips, you’ll be able to reduce turnover rates and ensure that your company has the best talent working for you.

Featured Image By: Pexels