Tag Archives: carbon footprint

The Pros & Cons Of Still Keeping Paper Documents

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The Pros & Cons Of Still Keeping Paper Documents

We’re constantly surrounded by digital technology in every aspect of our working lives. Most of your job is spent using a computer or another electronic device. You send emails instead of letters and deal with a lot of digital data. And yet, some workplaces still keep paper documents. These can be bills, contracts, or anything else that might be important for your company. Unfortunately, keeping paper documents comes with its fair share of drawbacks and problems. But, you could argue that it also has some advantages. Is it worth maintaining a collection of physical documents in your workplace? Let’s look at the pros and cons:

Pro – A fail safe for lost digital assets:

What happens if a computer breaks down that contains lots of key documents or data? It had a list of clients on there with their addresses and contact details. Or, it contained all of your bills for that quarter. You didn’t back anything up to the cloud, so it’s lost forever. Paper documents provide a fail safe in case of any digital issues. You have copies of important documents that you can now look at and use. This can be so helpful in situations when you’re trying to manage your books but can’t find the digital versions of bills and transactions.

Pro – Some customers/clients prefer physical documents:

Not everyone enjoys getting things digitally. Some of your customers may want actual physical copies of contracts and other key documents. If you only provide them with digital versions, it might lead to some annoyance.

Con – Easier to lose/damage:

The big problem with physical documents is that they are far easier for you to lose or damage. All it takes is some bad weather or an accident to spill water on a box full of documents. Immediately, they’re damaged almost beyond repair. Sure, you can use expert contents restoration services to try and bring them back to life, but it might be too late. Just like that, you’ve lost some truly important data or information that you’re unable to recover. When things are stored digitally or in the cloud, it is almost impossible to damage them. You can keep numerous copies on multiple devices to ensure that, if one copy does get damaged, there are many others to call upon.

Con – Harder to keep track of:

Keeping paper documents is a lot harder than keeping digital ones. You need a filing system that keeps everything neat and tidy at all times. Already, this poses some issues relating to your workspace. Is there physically enough space for you to have multiple filing cabinets to store all of these documents? Then, you have to consider how hard it is to keep track of all the documents. When you need a specific thing, how quickly can you find it among your paper documents? You’ll take a few minutes at the very least – and that’s if you have an awesome system. If things are stored digitally, they can be found in seconds by running a search.

Con – You use lots of paper:

Paper usage should be decreasing as we look to fight for a more sustainable planet. In fact, one of the simplest ways to make a business more sustainable is by becoming paperless. You drastically decrease the demand for the paper industry, meaning fewer trees get cut down and turned into paper. If every business went paperless, we might have a genuinely positive impact on the planet. So, keeping paper documents means you technically increase your carbon footprint by a tad. If you want to use less paper around the office, perhaps you should consider getting rid of paper documents and going digital.

All things considered, paper documents don’t really have that many advantages. It can be handy to keep some physical copies of important things – like supercritical contracts, licenses, etc. But, in the grand scheme of things, most businesses shouldn’t have a huge collection of paper documents anymore. Instead, the focus should be on taking your old documents and digitizing them! They are safer when stored on devices and stored in the cloud. The world is going paperless, maybe it’s time for your business to follow suit?

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4 Solutions To Reduce Your Carbon Footprint

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4 Solutions To Reduce Your Carbon Footprint

Everyone should be trying to keep their carbon footprint to a minimum as much as they can. This means that you are going to be affecting the planet a lot less as an individual. It also means that you are using less energy in general too, which has many other benefits such as helping you save money. How can you make sure you are doing this properly? In this post, we’ll take a look at a few of the long-term solutions for reducing your carbon footprint that you might want to be aware of:

Change How You Heat Your Home:

One of the first things you might want to do is change how you heat your home. Doing this is going to mean that you are much less likely to waste carbon, and it’s the kind of thing that can provide you with a genuine long-term solution. For instance, one of the best heating methods in terms of low carbon output is to use All Seasons Energy and their air source heat pumps, so they are definitely worth thinking about here.

Take A Look At Your Commute:

There are all sorts of ways to commute to work, and you need to make sure that you are choosing one that is going to be as eco-friendly as possible. That would include taking a bicycle, walking, or using public transport – really anything other than traveling privately in your own car. Maybe start an office carpool crew?

Be Careful With What You Eat:

Your diet is another thing that you can look into if you want to make sure that you are keeping your carbon footprint as low as possible. There are a few important changes in particular that are worth thinking about. For one thing, you should aim to eat as few animal products as possible, because the processes involved in rearing livestock is often very carbon heavy. You might also want to think about eating as local as possible for similar reasons, to avoid the carbon produced through transportation.

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Avoid Fast Fashion:

When it comes to environmental awareness, the fashion industry has a lot to answer for, being an industry that is predicated on the idea of always buying something new. If you want to keep your carbon footprint small, you should make sure that you are avoiding fashion of this kind, in favor of hanging on to clothes as long as you can or shopping at secondhand stores.

Keeping your carbon footprint to a minimum will help you do good for the planet and your bank account. Talk about a win/win update to your lifestyle!

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