Tag Archives: meeting

Jul12

Four Tips For Planning A Safe And Comfortable Event

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Four Tips For Planning A Safe And Comfortable Event

Pulling off a successful event, whether it is the big game, the hottest musical act, or trendiest trade show requires incredible attention to detail and a lot of logistical planning. However, of all the components that are required to achieve success, few are more important than preparing for the safety and comfort of all who are in attendance.

If you have been tasked with arranging the next performance, conference, or retreat for your company, let these four event planning tips help you along the way. From selecting reliable emergency equipment for east coast to making sure there are enough restrooms available, this guide is sure to make your job a bit easier:

1. Select the Right Venue

You may not have a lot of choice in the venue your event will be held at, but endeavor to find a facility that is designed for the number of attendees that you expect. To ensure the comfort of the guests, there should be ample room for seating, conference room tables, networking, and dining.

2. Properly Accommodate Needs

To keep people happy and attentive requires meeting their basic needs. If your venue does not have enough restrooms, shelter, or necessary lodging, you will need to supply them. Instead of managing a disgruntled crowd, look to mobile units instead for an easy solution to an age-old problem.

3. Train Your Staff

Though safety has always been a priority when large groups of people are gathered together, it is on everyone’s mind in this day and age. Taking the time to properly train all staff to handle emergencies and unexpected disturbances is key to establishing a secure environment.

4. Communicate Roles and Responsibilities

Every team needs a proper chain of command, and your event staff is no exception. Well before the big day, be clear about the roles and responsibilities of all participants and clarify how they should efficiently and effectively communicate with one another.

Follow the tips above for a smooth day on your big event!

Nov4

Event Planners Can Help You Make Your Corporate Event A Hit

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Event Planners Can Help You Make Your Corporate Event A Hit

If you’ve been placed in charge of organizing an upcoming event for your company, you want to make a good impression. That’s a tall order, considering everything that goes into planning a big event and ensuring it comes off without a hitch. In addition to paying attention to every detail, you also have to stay within the event’s operating budget. This can be difficult, but the right help can smooth out the process.

Most people try to do everything piecemeal when planning an event. They rent a venue, rent equipment, arrange entertainment, schedule speakers, hire staff, and on and on. Fortunately, an event planning company can take care of many of these details, while helping to keep spending low. Additionally, when you work with an event planner Westport CT, you can customize services, so you won’t be paying for services that you don’t need.

When you hire event planners, they will visit your venue personally to determine your specific needs. This is essential so that they can supply you with the right multimedia equipment to perform well in the environment. Otherwise, you may find that your equipment isn’t broadcasting sound loud enough to reach the farthest parts of the venue. You’ll also want to make sure that video monitors can be seen by all of your guests. Your event planning specialists will know how to give you a quality system without compelling you to overspend on more expensive machines that you may not need.

Your event planners will also pay close attention to lighting, seating, and other arrangements to help create an ideal setting. Since they will remain on-site for the event, you can rest assured that backup equipment will be available if anything happens to fail. This can be a major concern, especially if your event relies heavily on audio/visual equipment.

Hiring event planners can take a great burden off of your back, allowing you to concentrate on other aspects of planning the event. Leaving the set-up and management of the venue to the professionals lets you devote your efforts to arranging guest speakers, sending out invitations, and taking care of other details. Together with your event planners, you’ll be able to stay within your budget and pull off an exciting and memorable event for your company.

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