A productive business trip requires plenty of planning ahead. Besides thinking about how that important meeting or sales pitch is going to go, you need to consider all of the fundamentals like how you’re getting there, where you’re staying, and what you will pack. Below are just some of the blunders that could trip you up if you’re not careful:

Ignoring your company travel policy:

If you’re the boss, you get to set your own travel policy. But if you’re an employee, it’s possible you may have to stick within a strict budget and potentially stick to certain providers when it comes to hotels, flights or even restaurants. Review any company travel policy rules before you book anything so that you know what your limitations are.

Booking last minute:

Unless it’s an emergency business trip, you should avoid booking accommodations and flights at the last moment. While you can sometimes access last minute deals by booking late, you may be stuck with limited hotel options and awkward flight times. Start looking into this at least a few weeks in advance so that they’re all sorted.

Choosing the wrong type of accommodation:

Not all types of accommodation are going to be fit for your stay. While a hostel could save you money, it might not give you the comfort and privacy you need when preparing for a presentation. On the opposite end of the spectrum, you don’t want to overspend on a plush hotel for a visit that may not even be that important. Don’t forget to consider short term rentals – some of these may be better suited to longer stays and they’ll give you more privacy.

Overlooking time zone differences:

It’s easy to forget about time zone differences and end up arriving later than planned. If you’ve got an early morning meeting, make sure that you’re not flying in late at night. If you have to communicate with people back at the office, make sure to also consider the time back home before calling.

Forgoing buffer time:

Consider allowing some ‘buffer time’ within your trip – this is extra time allowed for delays such as cancelled flights, late trains, heavy traffic, or accidentally arriving at the wrong building for a meeting. Arriving early before any business interactions are due and giving yourself plenty of time to get from A to B will allow you to stay relaxed and could avoid any late arrivals to important meetings.

Not packing these items:

There are a few key items that could be useful to bring on your business trip. These include:

• Portable power bank: Bringing a portable power bank will stop you from running out of battery on your devices if you can’t find an outlet.
• Portable Wi-Fi router: If connection is spotty and you need to conduct a presentation, a portable router could save the day.
• Travel adapter plug: When traveling abroad, outlets may be different and will require an adapter.
• Travel iron: This can help you to keep your clothing crease-free on the go.
• Backup documents: In case you lose your phone or run out of battery, consider bringing paper copies of flight information, hotel bookings, or business meeting details.
• Business cards: Useful to have for networking.

Not researching into cultural differences:

Finally, consider that there may be cultural differences – especially if you’re traveling to a different country. This could include different business customs. For example, in Japan, it’s common to use a bow instead of using a handshake and to offer a gift during business meetings. Punctuality attitudes can vary around the world too – in some countries, arriving five minutes early is advised, while in others arriving a half an hour late is not frowned upon.

With these tips, your business trip will go without a hitch!

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